Conditions of Exhibition
1. DURATION OF EVENTS
The daily opening times depend on the duration of the events of the conference. The organiser has reserved the right to modify the opening times. No claims may be made against the organiser on the grounds of these modifications.
The exhibition is open to any company, association or organisation showing technical, scientific or organisational accomplishments concerning the subject. The registration is of binding character for the applicant. The future participant receives the following documents and forms: Conditions of Exhibition, registration form(s). The registration form(s) is (are) to be sent in as soon as possible. The copy remains with the exhibitor registering. Exact information is required to avoid time-consuming enquiry calls. By transmitting the registration form(s), the exhibitor agrees to observe each of the clauses stipulated in the Conditions of Exhibition.
Address of the co-ordinators of the exhibition :
Johannes Kepler University Linz,
Natascha Recknagl, Altenbergerstraße 69,
A-4040 Linz, Phone: +43-732-2468-1291,
Both single exhibitors and group exhibitors may participate, provided that they are offering direct contributions to the subject. Group exhibitors are required to appoint a representative responsible and authorised to sign, who assumes all obligations and liabilities of the group towards the co-ordinators of the exhibition. The co-ordinators decide about the participation. In consent with the organiser, the co-ordinators of the exhibition may decide about the allocation of exhibition spaces, the performance of structural orders, the construction of passages and arcades, and upon the security measures required for the smooth progress of the exhibition. The participation in the exhibition becomes effective when the co-ordinators of the exhibition submit the invoice.
4. WITHDRAWAL FROM CONTRACT
On principle, companies who have submitted a binding registration form and whose registration has become effective by the submission of the invoice may not be released from their contractual obligations. If, in exceptional cases, the permission to withdraw from the obligations is granted to the exhibitor, the co-ordinators of the exhibition charge 25% of the amount of rent as compensation. Such an exception is not possible within the period starting 4 weeks prior to the opening of the exhibition. If, for any reason, the co-ordinators of the exhibition fail to perform their obligations and allocate a rental space to the exhibitor, the exhibitor may claim the complete refund of the rental fees paid for the rental space.
Should it be necessary to move or postpone the conference in agreement with the experts in charge, the registration will be effective for the new date and to the new conditions. Should the duration of the events be shortened, a reduction of the booth rent is not possible.
5. ALLOCATION OF SPACES
The co-ordinators of the exhibition allocate a space to the exhibitor. If the exhibitor has particular requests concerning his space, he is required to apply to the co-ordinators of the exhibition and jointly define a space with them. Exchanging the space with another exhibitor in any case requires the permission of the co-ordinators of the exhibition. , specific reasons.In agreement with the organiser, the co-ordinators of the exhibition are entitled to move and modify exhibition spaces, advertising spaces, entrances and exits for specific reasons.
6. CONDITIONS OF PAYMENT
Simultaneously with the confirmation of participation, the exhibitor receives an invoice over the rent of the space ordered. The exhibition space will be reserved exactly from the date when the total amount is paid until the date indicated in the invoice. Prices and methods of payment may be seen from the registration form.
7. ERECTION AND DISMANTLING
The times of installation and dismantling will be announced separately for each event. From the time of the conclusion of the dismantling works indicated, the exhibition objects are no longer guarded by the co-ordinators of the exhibition and may be removed from site at the expense of the exhibitor.
During the exhibition, the exhibitor is on principle not entitled to place his exhibits or showpieces outside the space allocated to him. Should storage space be available, this will be announced.
8. ADVERTISING DURING THE CONFERENCE
Performances of any kind which exceed the presentation of the exhibits registered may only be carried out by written consent of the co-ordinators of the exhibition. Distributing means of advertising without the special consent of the co-ordinators of the exhibition is only permitted at the space of the exhibitor. The co-ordinators of the exhibition are entitled to stop unauthorised attached or performed advertising without a court order. Rooms satisfying official security regulations are required to be created for slide and film shows. The exhibitor is particularly not allowed to advertise in a way which may bother other exhibitors or visitors.
9. LIABILITY AND INSURANCE
The co-ordinators of the exhibition are not liable for damages of any kind, for example due to fire or theft. The exhibitor is liable for any personal injury and damage to property incurring by his operation. He furthermore bears the complete risk for his object of exhibition and his exhibits.
10. GUARDING AND CLEANING
No additional guarding will be provided for the exhibition. At the end of the performances, is possible to store exhibits during the night in the rooms where the performances take place; however this does not result in any liability of the co-ordinators of the exhibition.
The daily cleaning of the passages in the exhibition rooms is included in the amount of rent. The maintenance, cleaning and supervision of the exhibition space is incumbent on the respective exhibitor. Cleaning is to be finished daily before the beginning of the opening times.
11. FINAL CONDITIONS
Before event has ended, no exhibit may be removed from the exhibition rooms without the consent of the co-ordinators of the exhibition. The removal of the objects exhibited is incumbent on the exhibitor. If the dismantling period is exceeded, the co-ordinators of the exhibition may order the removal and return of the objects at the expenses and risk of the exhibitor.
Oral agreements, in particular modifications to these Conditions, in any case require the written confirmation of the co-ordinators of the exhibition. By signing the registration form, the exhibitor acknowledges for himself and on behalf of his representatives the foregoing Conditions of Exhibition, eventual supplemental provisions, local police, official trade and other regulations as well as the rules of the house.
Linz is place of performance and jurisdiction.